For events operations managers
30 vendors. 200 deadlines.
One event day where everything must work.
In Parallel captures every vendor commitment, owner, deadline, context, and turns them into a living event plan that updates itself. Start free.
Used by Customer X · Customer Y · 20+ scaling teams
The coordination tax
You manage 30 vendors.
How many commitments can you account for?
For conferences, trade shows, and corporate events, coordination that used to fit in one person’s head breaks down at scale. Vendor commitments scatter across emails, spreadsheets, calls, and memory.
73%
of event professionals say vendor coordination is their biggest operational challenge.
The event has outgrown spreadsheet tracking but hasn’t built the operational infrastructure to replace it.
EventMB Industry Report 2025
15+ hours per week
The average events operations manager spends on coordination overhead: vendor chase-ups, status assembly, reconciling conflicting timelines, and updating spreadsheets.
Invisible drift
A caterer changes their delivery window in a call. The AV team doesn’t know until load-in day. Nobody flagged it because nobody connected the two.
12 spreadsheets, zero visibility
One for catering, one for AV, one for signage, one for logistics. None of them show you which vendors are on track and which are quietly drifting.
How In Parallel helps
From 30 vendor threads to one living event plan.
01
Vendor meeting decision capture
In Parallel joins your vendor calls, site visits, and production meetings, captures every commitment, owner, and deadline across all suppliers. No manual notes. No chasing.
02
Living event plan
Your event plan updates itself from meeting signals. When a caterer changes delivery time, the knock-on effects on AV setup and registration show up immediately, not a week later in a status email.
03
Vendor commitment drift detection
Know when a supplier diverges from what was agreed before it becomes a day-of crisis. In Parallel surfaces the gap between vendor commitments and actual progress automatically.
04
Stakeholder reporting in minutes
Stop spending hours assembling status updates from 30 vendor threads. Event readiness data is always current because it comes from the meetings where commitments are made.
Trusted by event teams
A global conference team eliminated day-of vendor surprises.
“We went from 12 vendor spreadsheets to one living plan. Not because we track less, because every vendor commitment updates the plan automatically.”
50%
shorter vendor check-ins
8-10 hrs
saved per ops manager per week
15 min
stakeholder reporting (was half a day)
0
day-of vendor surprises
Source: internal customer averages, 2026 cohort. Individual results vary. [source needed] on outlet-cited figures.
Side by side
What changes when vendor commitments stop disappearing.
Without In Parallel
- Vendor commitments tracked across 12 spreadsheets
- 15+ hours/week chasing supplier updates
- Day-of surprises from commitments that quietly changed
- Status decks stale before the steering committee sees them
- No single view of which vendors are on track
With In Parallel
- Every vendor commitment captured with owner, deadline, and context
- 8-10 hours/week reclaimed for strategic event planning
- Vendor check-ins cut from 60 to 30 minutes
- Stakeholder reporting always current, 15-minute prep
- Drift detected before it affects event day
Built for event operations
Your tools. Your vendor calls. Zero behaviour change.
In Parallel layers onto what you already use. Nobody downloads an app. Nobody changes their workflow. It just works.
Works with your stack
Zoom, Google Meet, Teams, Slack, Notion, Asana, Monday.com. In Parallel layers onto what you already use, no migration.
SOC 2 + GDPR
Enterprise security your clients expect. EU data residency available. Audit reports on request.
Per user, with a free tier
€69 / user / month after a 20-day free trial of the full product. Notes is free up to 10 meetings / user / month, forever — no credit card.
Zero behaviour change
In Parallel joins your existing vendor calls. Nobody downloads an app. Nobody changes their workflow. It just works.
Multi-vendor by design
Not a venue tool. Not a registration tool. A coordination layer that works across every vendor and workstream your event depends on.
Start free in 5 minutes
Add the AI notetaker to your next vendor call. No procurement, no IT review, no risk. See results immediately.
Start in 5 minutes
Add it to your next vendor call.
See every commitment captured.
Notes is free up to 10 meetings/user/month, forever. Try the full product free for 20 days. Try it on your next vendor check-in. See every commitment with an owner and a deadline. Then decide if you want the Living Plan.