Buying guide
How to choose a meeting intelligence platform
Most “meeting intelligence” tools stop at transcription. Choosing well means looking past the summary to what the platform does with what it captures. Here’s how to evaluate.
Capture vs coordination
The first question: does the platform just record meetings, or does it turn them into something the organisation acts on? Transcription is table stakes. The value is in structured signals, a living plan, and a shared record that compounds across meetings.
- Does it extract structured signals (decisions, risks, dependencies) — or just summarise?
- Does the output update a plan, or sit in a doc?
- Does the record connect meetings, or treat each as an island?
Does it feed your AI stack?
Captured context is only useful if your tools can read it. Ask whether the platform exposes its record to your AI tools through an open standard like MCP — or locks it in a silo.
- Does it support MCP, so Claude, Copilot, and ChatGPT can use the context?
- Is access governed by workspace boundaries?
- Can you trace any answer back to the source meeting?
Governance and data residency
For any serious deployment, check where data lives and how access is controlled. Look for EU data residency, no model training on your data, SSO/SCIM, audit logs, and clear sub-processor disclosure.
FAQ
Common questions
- What is the most important criterion when choosing a platform?
- Whether it just records meetings or turns them into something the organisation acts on — structured signals, a living plan, and a shared record that compounds across meetings.
- Should a meeting platform integrate with my AI tools?
- Yes — captured context is only useful if your tools can read it. Look for MCP support so Claude, Copilot, and ChatGPT can use the context, with workspace-scoped access.
- What governance should I check for?
- EU data residency, no model training on your data, SSO/SCIM, audit logs, and clear sub-processor disclosure.
Keep exploring
Start with your next meeting.
Bring your team in. Use every surface, including every other team's. No credit card. Notes is free for 20 days.
30-minute demo. We'll show you how meeting signals become a plan that maintains itself.